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Q1. Tender documentation is usually confidential, when working remote from the office of preparation how do you deal with this to ensure confidentiality is maintained?
A1. A document of non-disclosure, signed by Subsea Consultancy, ensures the confidentiality of all information and documentation.
Q2. How is documentation transferred between Subsea Consultancy and your Client?
A2. Documentation can be transferred using File Transfer Protocol, FTP. This is a standard procedure for large document transfer in a secure environment.
Q3. What do you charge for your services?
A3. There is no standard tender submission with each having its own characteristics and requirements. Our charging mechanism is based on the tender size and given as a total price for services. A quotation is prepared and offered for Client review.
Q4. What do you need to prepare a Method Statement?
A4. Generally a Scope of Work and a conversation to understand the Client’s assets and any specific instructions that need to be included.
Q5. Exactly how would your Client benefit from a Document Review?
A5. The review of one or more documents will often elicit some comments and might even suggest the inclusion of additional text. The benefit for the Client is an independent review can find inconsistencies that the compiler, usually totally immersed in the preparation of a tender, may not see.
Reviewer comments are made as ‘Track Changes’ for you to decide if you wish to accept or reject them or as an external comment with alternative wording or text inclusion ready for you to cut and paste.
Q6. Will Subsea Consultancy work on the same tender for more than one Client?
A6. The simple answer is no; the complicated answer is also no. Unlike third party service providers who may offer their services to more than one bidder, Subsea Consultancy, due to the confidential nature of the work, works solely for the company with who it has signed up.
Q7. How about working on completely separate tenders?
A7. Tenders can be small or large. If small there is the possibility of working on more than one at a time. If large, usually, it will require constant attention.
Q8. How do you ensure deadlines are met?
A8. Understanding; organization, experience and hard work.
Q9. What is the basis for commercial organization?
A9. Coverage of every possible aspect of a requirement. Better to consider something and rule it out than to not consider it and be held to account if awarded a contract.
Q10. If Subsea Consultancy is engaged to assist in tender preparation do you need to attend the tender meetings with the end Client?
A10. Tender meetings are not just about asking questions of the host Client, they are about observation and strategy, and yes, somebody should always attend.
Q11. How relevant is procedural documentation?
A11. Very relevant and provides a baseline from which a company works. Without it, there is no standard by which to judge the validity of results.